IGCSE Accounting 0452 - 2.2 Business Documents

Objective: Complete Pro-forma Business Documents

This section focuses on the ability to complete common pro-forma business documents. Pro-forma documents are pre-formatted templates used to record business transactions. Understanding and correctly filling these out is crucial for accurate bookkeeping and financial record-keeping.

1. Sales Invoice

A sales invoice is a document issued by a seller to a buyer, detailing the goods or services sold, the price, and the amount owed.

Field	Example
Invoice Number	INV-2023-001
Date	2023-10-27
Supplier Name	ABC Retail Ltd
Supplier Address	123 Main Street, Anytown
Customer Name	XYZ Company
Customer Address	456 Oak Avenue, Anytown
Item Description	Laptop
Quantity	1
Unit Price	£800
Total Amount	£800
VAT (20%)	£160
Total Due	£960
Payment Terms	Net 30 Days

2. Purchase Invoice

A purchase invoice is a document received by a buyer from a seller, detailing the goods or services purchased and the amount owed.

Field	Example
Invoice Number	PO-2023-005
Date	2023-10-27
Supplier Name	XYZ Suppliers
Supplier Address	789 Pine Road, Anytown
Purchase Order Number	PO-2023-005
Item Description	Office Supplies
Quantity	10
Unit Price	£10
Total Amount	£100
VAT (20%)	£20
Total Due	£120
Payment Terms	Net 30 Days

3. Receipt

A receipt is a document provided by a seller to a buyer as proof of payment.

Field	Example
Receipt Number	REC-2023-001
Date	2023-10-27
Supplier Name	ABC Retail Ltd
Amount Paid	£960
Payment Method	Bank Transfer
Reference	Invoice INV-2023-001

4. Petty Cash Voucher

A petty cash voucher is a document used to record the disbursement of petty cash.

Field	Example
Voucher Number	PCV-001
Date	2023-10-27
Employee Name	John Doe
Amount Disbursed	£50
Description of Expense	Stationery
Receipt Number	PC-001
Balance in Petty Cash	£150

5. Bank Reconciliation Statement

A bank reconciliation statement compares the bank balance shown on the bank statement with the bank balance shown in the business's accounting records. It helps identify any discrepancies.

Item	Amount (£)
Balance per Bank Statement	$1,200
Add: Deposits in Transit	$50
Less: Outstanding Cheques	$30
Balance per Book	$1,220

This section provides a basic overview of common pro-forma business documents. Practice completing these documents with different scenarios to solidify your understanding.