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Information Communication Technology ICT
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1.
A student needs to create a presentation based on the content of a text file. Describe the steps they would take using a presentation software package (e.g., Microsoft PowerPoint, Google Slides) to achieve this. Include details about how the text content would be incorporated into the presentation slides.
To create a presentation from a text file, the student would typically follow these steps:
- Open the Presentation Software: Launch the chosen presentation software (e.g., PowerPoint, Google Slides).
- Create a New Presentation: Start with a blank presentation or select a pre-designed template.
- Open the Text File: Use the "Insert" menu and select "Text" or "Text from File". Navigate to the location of the text file and open it.
- Text Formatting: The text from the file will likely be inserted as editable text boxes. The student should then format the text as needed:
- Select the text boxes.
- Adjust font style, size, and colour.
- Use headings and subheadings to structure the content.
- Apply bullet points or numbering where appropriate.
- Create Slides: The text content will likely be spread across multiple slides. The student may need to manually split the text into logical sections and create new slides for each section.
- Add Visuals: To make the presentation more engaging, the student should consider adding relevant images, charts, or diagrams. These can be inserted using the "Insert" menu.
- Review and Refine: Review the entire presentation to ensure the text is accurate, well-formatted, and easy to read. Check for any errors in spelling or grammar.
- Save the Presentation: Save the presentation file in a suitable format (e.g., .pptx for PowerPoint, Google Slides format).
2.
A presenter is creating a presentation using PowerPoint. They have chosen a 'Wipe Right' transition for most of the slides, but then uses a 'Zoom' transition on the concluding slide. Discuss whether this is a good or bad practice and explain your reasoning. Consider the potential impact on the audience.
This is generally considered a bad practice. While 'Wipe Right' is a consistent transition, using 'Zoom' on the concluding slide creates a jarring and inconsistent experience. Here's why:
- Inconsistency Disrupts Flow: The abrupt change in transition style on the final slide can feel jarring and unprofessional. It breaks the established visual rhythm of the presentation.
- Potential for Distraction: The 'Zoom' transition, being more visually dynamic than the 'Wipe Right', can draw unnecessary attention to the concluding slide, potentially distracting from the key message.
- Lack of Cohesion: The inconsistent transition suggests a lack of careful planning and attention to detail. This can undermine the presenter's credibility.
- Audience Perception: The audience may perceive the inconsistent transition as careless or unprofessional, potentially detracting from their overall impression of the presentation.
The presenter should strive for consistency throughout the presentation. If a different transition is desired for the concluding slide, it should be a transition that is visually similar in style and duration to the other transitions used, or a subtle variation that doesn't feel jarring.
3.
You are creating a presentation about different types of renewable energy. You need to include a company logo at the top right corner of every slide and a placeholder for a short description below the logo. Explain how you would insert the logo and the placeholder, and how you would ensure they appear consistently on each slide. Consider the benefits of using a Slide Master for this task.
To insert a logo and a placeholder for a description consistently across all slides, the following steps should be taken:
- Inserting the Logo: The student should use the "Insert" tab and select "Pictures" or "Shapes" to insert the logo file. The logo should be resized and positioned in the top right corner of the slide.
- Creating the Description Placeholder: The student should insert a text box below the logo. The text box should be sized appropriately to accommodate a short description. The text box should be formatted to have a consistent font, size, and colour.
- Using the Slide Master: The student should access the Slide Master view. In the Slide Master, they should insert the logo and the description placeholder in the desired locations. This ensures that the logo and placeholder appear on every slide that uses that particular layout. The logo and placeholder can be easily adjusted in the Slide Master, and these changes will automatically be applied to all slides using that layout. This is a significant advantage of using the Slide Master for maintaining consistency.
- Consistency Check: After using the Slide Master, the student should review all slides to ensure that the logo and placeholder are displayed correctly and consistently.